Guidelines for Authors

Global Academic Publishing publishes a broad range of high quality, peer-reviewed scholarly books and journals. We are pleased that you are interested in submitting your work to us. Please read the following guidelines carefully and let us know if you have questions. Subventions are required.

Suggestions for submitting proposals and manuscripts

Each submission must be accompanied by the author's certification that the manuscript has not been submitted for publication to any other outlet and will not be submitted to another publication outlet until Global Academic Publishing has rendered a decision.

PROPOSAL:

1. Send prospectus describing the subject and audience you are writing for.
2. Include a Table of Contents and a one page abstract of your text.
3. Include a chapter-by-chapter outline, and describe whether there is an index, bibliography, etc.
4. If your work is a multi-contributor volume, include all contributor affiliations. Also note if the articles are new or have been previously published. If a manuscript includes previously published material, the author is responsible for obtaining written permission from the copyright holder and for any costs associated with the use of the copyrighted materials. Editors will be required to secure contributor's agreements from their contributors. Sample forms are provided for your use.
5. Indicate if there are illustrations or photographs and how many.
6. Include a preface and introduction with a sample chapter.
7. Include a resume which includes all of your contact information.
8. Authors should submit the names and contact information for up to five potential reviewers.
9. Direct material to Global Academic Publishing, Binghamton University , LNG 99, Binghamton , NY 13902-6000

MANUSCRIPTS:

All manuscripts should be submitted on a CD, with three identical hard copies, accompanied with your proposal. Manusripts should be prepared using a standard word processing package and saved in .doc format following the Chicago Manual of Style and our Guidelines for Submission.

1. Manuscripts should use 12 point type, one-inch margins, double spacing throughout (including title, tables, notes, references, captions, and abstract).
2. Manuscripts for review must contain no personally-identifying information in any part of the manuscript or file referencing information, including author names, acknowledgements, biographical information, or affiliations, in order to ensure a blind review.
3. The manuscript file must contain the following elements, in the following order: (a) title page (no identifying information), (b) manuscript text (with chapters saved as separate files), (c) notes and footnotes, (d) references and works cited, (e) appendixes, (f) tables, and (g) captions. (See our Guidelines for Submissions for further details).

REVIEW:

Global Academic Publishing's Advisory Board will review your propsal and decide whether they wish to proceed with a review. If the board makes a unanimous decision to move forward without requesting additional information or changes, Global will seek the advice of at least two external reviewers, and may or may not seek the advice of the reviewer suggested by the author. The review process normally takes between two to four months. We will keep you updated. At the present time, it is not Global's policy to pay for reviewer services.

Once all reviews have been returned to us, the board will make its decision to accept or reject the manuscript for publication. If your manuscript is accepted, both comments from the reviewers and the board will be forwarded to you to make suggested changes. Once the recommended changes have been made, the manuscript needs to be returned to us for the board to review once again.

Upon completion of the peer review process, board acceptance, and negotiations with the author, a Memorandum of Understanding will be prepared.

MANUSCRIPTS:

Our books are generally typeset from the authors' disks. Please be sure that all copyediting changes are complete, incorporated into your final manuscript, and have been entered on your disks!

Please be sure that when you submit your manuscript, all permissions for text and art have been obtained, the manuscript is complete, and you have inserted photocopies of all art on pages that follow the place in the text where each item is called out.

Once we receive your final revised manuscript, it will be ready to go to typesetting.

We will provide you with a set of galleys (or first proofs) and then a camera ready proof (final copy). You should make all your minor corrections on the galleys. Should you make changes in the wording of your text at the camera ready (final) stage, alteration fees for each change will be charged.

The cover design department will send you a copy of the cover to verify the text of your cover, and approve the final cover design. If you have specific ideas about your cover, please be sure to bring them up early in the process with the composition manager, well before we begin scheduled production on your book!

Once the text, index, and cover are completed, your book will go to press. Depending on the binding process used, the author will receive their copies two- to three-months later.

Preparing Files

To keep composition costs and book prices low, we ask that you follow some general file-management and typing rules when putting your manuscript on disk. With the various forms of software available we encourage you to use our guidelines to prevent computer difficulties.

1. Your files must be created in Word format and saved on an IBM compatible CD.
2. Note that electronically converting files from some other software into Microsoft Word is not the same as creating true Word. The translation process may eliminate some key program cues while creating garbled or unusual cues in the translated files.
3. Authors are responsible for producing acceptable submission files.

Your Final Manuscript (after review revisions)

We will need one printout of your final Manuscript for our composition department. The composition department will use the copy to refer to for formatting purposes. To be sure that the required alignments and special characters will be accurately reproduced in the final, typeset book.

Preparing Your Electronic Manuscript

File Management

1. Always keep at least one complete, up-to-date copy of your disks! Don't risk losing months or years of work—make sure that you always have at least one complete, accurate copy of your text and artwork on disk.

2. Save each chapter as a separate file; never save your whole book as one file! By saving chapters separately, authors safeguard against losing all of their work if file corruption does occur.

Identify your text files by the chapter number, for example, CHAP0l.doc, CHAP02.doc, and so on. Us­ing a zero before single-digit chapter numbers keeps the file names in order when you look at the file di­rectory. Put all of the front matter (i.e., title page, table of contents, preface, etc.) in a single file in the or­der in which it appears in the hard copy. Name the file 00FM.doc.

Your art files should also be named by chapter and number; for example, tables in Chapter 1 would be named Tablel-l, Tablel-2, Tablel-3; figures in Chapter 2, Fig2-1, Fig2-2; for charts, use “chart.”

3. Keep track of all the mnemonics you use and submit a complete list of mnemonics to us with your manuscript. (This list will help the designer know if special fonts are required.)

4. Save all tables, figures, and charts in separate art files, not as part of the text and not at the end of chapter text file. You need to have permissions for any art previously published or created by someone other than yourself. (See Section 4 on formatting issues)

Typing Tips

1. Prepare your entire manuscript using Word software

The less formatting you do the better. Use your default font. Our designers will do the work of making your book beautiful—don't concern yourself with how the manuscript looks as long as the format is clear.

2. Type all copy double spaced.

3. Use the word wrap feature of your software; use the return key only at the end of a paragraph or following a heading.

4. Do not use right justify or create end-of-line hyphenation. It is easier for our editorial staff to spot endline hyphenation problems if the printout is done without hyphenation or right-side justification. The only hyphens in your files should be in words that must be hyphenated wherever they appear, such as “long-term gain” or “self-image.”

5. Do not create indents by using spaces. Use the tab key only. Use uniform paragraph indents throughout.

6. Label subheads with letters in curly brackets to indicate the level of each heading. That is, begin each first-level head with the curly-bracket tag {H1} and end the head with the tag {/H1}; use {H2} to note second-level heads; and {H3} for third-level heads, etc. Type all heads in caps and lowercase. (Example: {H1}This is a first-level head{/H1}

7. Insert {EXT} at the beginning and {/EXT} at the end of each extract. When we translate your file for composition, we may lose the indents and other visual cues, such as smaller type, that identify block quotations you've set off from the regular text. The {EXT} and {/EXT} tags pass through all translations, ensuring that your extracts will all be properly formatted in the final typeset pages. Please do not use hard returns or spaces to format your extracts.

8. Type all dashes connecting phrases as two hyphens (--) and all dashes indicating page-number spans as one hyphen (-). Do NOT add space around either dashes or hyphens. When we convert your files, double dash (--) is translated into a true “EM dash” (—). (For example, you would type, “the three children--Lucy, Ben, and Carol--were not in the backyard.”) The single dash, which would appear as “pp. 192-204” in your typed text, is converted to an “EN dash” (–), which looks like this in print: pp. 192–204.

9. Use the automatic footnoting function to enter your notes. We have a program that will moveyour notes to the end of the chapter or the end of the book where we want them to appear; all we need is for the notes to be embedded in the text files in the usual way.

10. Use your pagination program to print out a consecutively numbered hard copy of your manuscript. Be sure that the manuscript is numbered consecutively from the very beginning of the text to the very end of the book. Do not start over with page 1 for each chapter! If your manuscript should fall on the floor or come apart in the mail, we would very much like to be able to put it back in the correct order; consecutive pagination is essential.

Editorial Advice

Style and Spelling

Global Academic Publishing follows the Chicago Manual of Style in matters of editorial style. For spelling and hyphenation, we refer to the current editions of The American Heritage Dictionary of the English Language.

We prefer that you include an “About the Contributors” section in your end matter if you wish to give readers an idea of your contributors' backgrounds.

Chapter Subheads. Subheads within chapters should be kept to no more than three levels. As in any outline structure, you should begin with a first-level [SH1] subhead and drop down from there as your dis­cussion warrants. If your material is so complex that a fourth level of subhead is necessary, check with your editor on how to treat that extra level of heading.

All subheads should be typed in capital and lowercase letters ( not all capitals). The first-level {SH1}, sec­ond-level {SH2}, and third-level {SH3} subheads should be freestanding. To accommodate our translation process, clarify your subheads as follows:

{SH1}Subhead 1{/SH1}

{SH2}Subhead 2{/SH2}

{SH3}Subhead 3{/SH3}

Keep headings as brief and as informative as possible. Be sure that your subheads show a clear organization and do not repeat one another. If you wish to sub-sub heads under a sub-head, you should have at least two sub-subheads in that section.

Quotations

Short quotations (the equivalent of seven manuscript lines or less) should be run in with the text, preceded and followed by double quotation marks. Longer quotations—called “extracts” should be set off from the main text by a line of extra space:

{EXT}We ask that you begin every extract with the curly-bracket tag that is shown at the beginning of this sentence. Within your extracts, be sure to follow the instructions below for inserting ellipses. Note that extracts are assumed to be fragments taken from a longer work; there is no need to start or end the extract with ellipses. At the end of the extracted material, in­sert the curly bracket tag that appears at the end of this sentence.{/EXT}

Extracts do not require quotation marks; when formatted for the final typeset pages, the different visual treatment will make it clear that you are presenting a direct quotation. Any words you add or substitute in a direct quotation should appear in square brackets.

A Word about Ellipses. When two quoted fragments read as one sentence, insert three ellipses ... be­tween the fragments. When the two fragments read as separate sentences, end the first with a period and then insert three ellipses. . . . Begin the next fragment with a capital letter, even if the word was lowercased in the original.

Always Provide Complete Source Information. Be sure that source information for each quote is provided in a note or in the text. For very long quotations, you may need to obtain written permission to reuse the original material before you submit your final manuscript.

Lists

There are three basic styles for lists. Short lists may be numbered and run in with the text like this: (1) the first item, (2) the second item, and (3) the third item. Note that full parentheses are used around the numbers. Longer lists may be numbered and set off in one of two ways:

1. The list can be set off from the text in a hanging indent format like this, with numbers or small bullets before each item. Insert an extra line of space before and after this kind of list in your manuscript.
2. Longer lists, with items consisting of four or more sentences, may be treated as regular numbered text paragraphs.

Try to be consistent in your use of lists, treating similar lists the same way throughout your book. Two important cautions: We discourage the use of letters to set off lists—letters tend to be confusing, especially in longer lists. Also, too many lists tend to detract from the readability of the text. If you wish to touch on two or three vital points, you need not number them; semicolons or commas separating the points are usu­ally sufficient.

Notes and References

Notes. You should type your notes using the automatic footnoting function of your word-processing software. We will place the notes in the proper place when we typeset the material.

Notes should always be numbered consecutively within chapters. For correct citation style, please con­sult the Chicago Manual of Style or any other standard style guide. Be sure to include full publishing infor­mation. For books, that would be author, title, place of publication, publisher, date, and page numbers when appropriate. For journals, include author, article title, journal title, volume and number, and date as well as page numbers. Above all, please make your style consistent and the notes complete.

Author/Date References in the Text. If you are using parenthetical references (Author 1996), it is im­perative that you double-check the text references against your actual References listings—the dates and the spelling of the authors' names should always agree. We suggest that you use a style with a minimum of punctuation: (Smith 1986; Jones 1987), (Roberts 1976:25-26).

Reference lists . Please see Chicago Manual of Style.

You may use six (6) underlines and a period to replace the full name of an author cited immediately above in a bibliography or reference list. The repeat must be an exact replication of the entry just cited­, that is, you may use the underlines for the author's name for a second book by John H. Smith, but if the second book is by John H. Smith and Joan R. Green, you cannot, because the entry is not an exact repeat of the line above. Likewise, if you have two books in a row by John H. Smith and Joan R. Green, you may use the underlines for the authors' names in the second entry, but if there is a third book by John H. Smith, Joan R. Green, and Harold Jones, you must spell out all three names.

Artwork in the Text

All artwork (including tables, figures, graphs, charts, photos, maps, text boxes, etc.) should be numbered consecutively within chapters, following a double-number system: Table 2.1, Figure 2.1. This lets the reader know in which chapter the piece of art can be found. Be sure to include a text reference for each piece of art, so the reader will know where in the text the material is discussed. Always refer to the art by number instead of “as follows” or “below.”

In addition to having a text reference to each piece of art work, you need to insert a “placement line” at the end of the paragraph in which a piece of art is mentioned. Type the placement line on a line by itself, with square brackets at the beginning and end:

[Table 4 near here]

Hold an extra line of space before and after the placement lines so that they will be easy for the production staff to spot.

It is important that you provide source notes for all of your artwork. Unless the data displayed were gen­erated by your own research, you must list the original work or works from which you took the informa­tion presented in your illustration. If you are using previously published material, be sure to obtain the nec­essary permission to reprint and include “reprinted by permission” in your source note for the art.

SECTION 4

Providing Artwork Manuscript

or Camera-Ready

The artwork that you provide should always be a jpeg or tif file, created at 300 dpi or higher.

If manipulating scanned photographs, use Photoshop and send the photoshop file.

Formatting Preferences for Tables

If we are to reformat your tables, please save each table to a separate file and follow the guidelines given below for the general layout of your tables.

The table notes are indicated by superscript lowercase letters, but you may also opt for asterisks and dag­gers. The letters or symbols help keep table notes distinct from text notes, which are indicated by super­script numbers.

If you will be preparing your tables camera-ready, be sure that the toner or ink cartridge in your printer is fresh and is producing a clear, sharp image. Don't use type smaller than 8 point, and make all vertical tables 4-1/2 inches wide and no more than 7-1/4 inches deep.

Formatting Line Art (Figures, Maps, Charts, Graphs, etc.)

When you are creating your line art, it is essential that it be done consistently (all figure titles handled the same way, source notes treated the same way, labels capitalized the same way), that it fit within our page dimensions of 4-1/2 inches wide by 7-1/4 inches deep, and that it all be done in black and white. You should also know that computer-generated gray screens tend to blend with one another when printed. Therefore, we ask our au­thors to use line and dot patterns to distinguish different areas on line art. Note that if your art will have to be reduced to fit the page dimensions, you should make sure that the type sizes and the line patterns are large enough to withstand the reduction.

As with tables and other artwork, be sure to obtain written permission for any line art that you take from copyrighted sources and include “reprinted by permission” your source note for such items.

If you will be submitting your line art on disk, please include sample hard copy with the files when you submit your text sample for review.

Providing Photographs

*

We prefer to get black-and-white images at 300 dpi or better. We can convert color to black and white easily as well. If you send small dpi images, the quality will be compromised.

All images should be clearly identified in the file name.

In addition to the images, you must supply captions that identi­fy each image and explains why it is relevant to the discussion. As always, be sure to also include a proper source note for each photograph, and if you are reusing other people's material, obtain written per­mission and include “reprinted by permission” as part of your source note.

SECTION 5

Permissions

As of January 1, 1978, all unpublished works are automatically copy­righted by their author. In general, any work published before September 1906 is in the public domain; that is, the material is no longer protected by copyright and may be used by anyone. Most, if not all, US . government publications also fall into the public domain. This principle is applicable to publications of foreign governments as well.

For all other works, both published and unpublished, written permission is required to reprint unless your use of the material constitutes “fair use” (see below). Once you have asked, you cannot retract the request-you will wind up either paying a fee or facing legal action should you use the material and not comply with the copyright holder's demands.

Remember, even if you do not need to request permission to reprint certain materials, you must always acknowledge the original source (or sources) of your borrowed information in your notes or credit lines.

It is the AUTHOR'S RESPONSIBILITY to secure copyright releases and all fees associated with them.

Fair Use

“Fair use” is an informal concept, not codified into law, that protects a reasonable use of materials for scholarly purposes, so long as you are not using that text or art to sell your product, you have reproduced only a small portion of the original work, and your use of the material will not in any way infringe on the copyright holder's right to profit from sales of the original work. The guidelines for fair use of copyrighted materials vary for text, art, poetry, or song lyrics.

Text. In general, when quoting from scholarly works you may use up to 350 words from one source (either in a single passage or in a number of short passages) before permission is required.

Artwork. If you wish to include art (a table, chart, map, photo, cartoon, etc.) from a previously publis­hed or copyrighted source, you must obtain written permission to use it. For example, you must obtain written permission to use movie studio “Publicity” shots or to include copyrighted cartoons. Images of any kind to be used on a book cover or for promotional purposes require a separate permission. When you re­quest permission to use the art, you should specify to the copyright holder exactly where the art will be used, e.g., inside the book, on the cover, or for promotional purposes. You may not assume that an image on the Internet/Web is fair use; if that image came from a copyrighted source, you must obtain written permission to use it in your book.

That said, there are a few notable exceptions that may apply to in-text use of art:

•  If you take data from several sources and compile your own table or figure from those bits and pieces, you do not need to request permission, but you must Est your sources beneath the newly constructed piece of art.

•  Under certain circumstances, if you take a piece of commercial art (a magazine cover, an advertise­ment, a single frame from a feature-length movie) and make scholarly analysis of it an integral part of your text discussion, the use of that image may constitute fair use, and no written permission will be necessary. If you were to include that same image simply as an illustration, you would have to obtain written permission to use it.

Poetry, Plays, and Song Lyrics. If you use a few lines from a poem or a song lyric as an epigraph to one of your chapters, you don't need permission to reproduce those few lines. If, however, you include an entire poem or the full lyrics to a song, you must obtain written permission to use the material in your book.

How to Request Permission to Reprint

The Author must pay any fees that are requested by the copyright holders, but we will send out (at no cost to you) any courtesy copies of your book that are stipulated as a condition of granting permission.

Write to the publisher of the material (occasion­ally, that publisher will inform you that you also need to write to the author or another publisher who holds certain rights to the material; they will supply you with the necessary addresses).

Save all permissions-related correspondence and forward copies to us with your completed manuscript. If the copyright holder specifies wording for the credit line, be sure to use that wording. Otherwise, just make sure that your credit line gives full source information and includes the words “reprinted by permission.”

What to Send Us and When

Final Disk Manuscript

When you are ready to send us your completed manuscript, we need to receive the following items from you:

One complete set of disks containing only final files. Always keep at least one full set of backup disks for yourself.

A detailed file directory list. Make sure that every file is clearly identified so that the correct file will be pulled for each chapter or piece of art. Do not leave earlier versions of the chapters or artwork on the disks.

One double-spaced, sequentially numbered printout that exactly matches your final disk files.

Final copy for tables, figures, art, boxed text, photographs. Insert a photocopy of each piece of artwork in the manuscript printout immediately after the page in the text where that piece of artwork is first mentioned. List all of the artwork in your book (so that we can be sure the art manuscript is complete). If there are photographs in your book, you must also supply a caption manuscript (save it as a separate file).

If we are to re-create your artwork for the printed book, remember to save each piece of art as a separate file, not as part of the text files. We will work from your files and the final art manuscript to produce the fi­nal artwork—what you send us is what you'll see, so be sure that the art manuscript and art files are accu­rate.

Mail all of the above to us by a traceable method (a courier service or registered first-class mail). Unless your package is sent by a traceable service, there is no hope of recovering it, should it go astray. Use a sturdy, well-wrapped box and clearly label the material both inside and out with your company name, your name, and the title of the book.

Within your package, it is a good idea to use an official disk envelope to safeguard your disks.

If you have any questions at all, please do call us. We will be only too happy to respond to your concerns, to clarify instructions, or to help you solve problems not covered in this information. Please call Lori Fuller at 607-777-6293 or email gap@binghamton.edu

 

Submissions for Journals

Conference Exhibit Schedule

Global Academic Publishing may have some of our titles exhibited at selected conferences throughout the year. These are suggested conferences that we may attend and are subject to change.

We encourage our authors to participate in or attend these conferences. If you are a Global Academic Publishing author, we recommend that you inform us if you decide to attend for marketing purposes.

Click here for the schedule of conferences.